Chemical Requisitions


All requisitions for chemicals or biological materials from vendors external to UNSW MUST be generated via Jaggaer.

 

Purchasing Chemicals using Jaggaer

Purchasing of chemicals is done in the Jaggaer Researcher Module.

A brief introduction to Jaggaer and information on training and access can be found on the Jaggaer page in the School Manual.

More information on Jaggaer, including quick reference guides for making purchases, can be found on the Health & Safety website.

Staff and students who do not have buying access for Hosted Catalogues or Spot Buy in Jaggaer must direct requisitions through a person in the work unit or research group who has been assigned as a “Buyer”.

Jaggaer ERM Buyers are encouraged to discuss all chemical requisitions with their supervisors or senior members of their research group prior to submission.

If you intend to purchase a chemical from a vendor that is not registered in Jaggaer, you will need to contact Chemistry Purchasing to set up the new vendor:

chemistry.purchasing@unsw.edu.au

 

  

Pre-Purchase

Assess the hazards and risks:

  • Prior to purchase, the hazards and risks associated with a chemical or biological material for use, storage and transport must be assessed.
  • Each material on the Jaggaer ERM database is linked to pertinent health and safety restrictions, codes of practice and handling information that is provided in the form of “pop-up” alert windows when an item is added to the Shopping Cart.
  •  Jaggaer ERM users must consult and acknowledge this information AND refer to SDS documents.
  • It is the responsibility of the person submitting the requisition to determine if sufficient appropriate storage is available, any transport / handling considerations and PPE requirements prior to purchase.
  • Safety Data Sheets must be read prior to submitting requisitions.

Match the material or create a new material:

  • Chemical requisitions cannot be submitted if the chemical has not been matched to an existing material record or a new material record created.
  • For Spot Buy requisitions it is important that CAS numbers and accurate name descriptions are entered to ensure a material can be correctly matched with pre-existing materials on the ERM database. Otherwise a new material must be created.
  • If a new material is added to Jaggaer ERM (see instructions for Operations Module on the Health & Safety website), it is the responsibility of the user to complete the registry information including identification (name, synonyms, molecular formula, CAS, MDL, etc), physical characteristics (state, colour, melting point, etc) and safety information by consulting the SDS. Chemicals and biological materials will not be ordered if information for new materials has not been fully entered.

 

Receiving

  • Chemical orders are delivered to the Chemistry Store, LG10, on the Lower Ground Floor of the Chemical Sciences Tower, F10.
  • All chemicals received from Jaggaer ERM requisitions will be registered in the inventory as located in the Chemistry Store on being received.
  • Before being released all chemicals MUST be transferred to a storage location if known (a new barcode label with this location can be printed) or to “In Transit”. Chemicals that are “In Transit” must then be transferred to a storage location once moved to a lab.  Regular reports are run and reminders will be sent if this is not done.
  • All chemicals MUST be assigned storage locations that correspond to chemical compatibility.
  • All chemicals MUST be labelled correctly. It is the responsibility of the receiver to ensure labelling is correct. Please carefully check labelling of chemicals bought from overseas suppliers (refer to HS429 Labelling of Hazardous Chemicals Guideline, section 3.1).
  • Overall responsibility for ensuring legally compliant labels on containers of hazardous chemicals rests with manufacturers, suppliers and importers (clause 335 of WHS Regulation Part 3). If you are ordering chemicals from overseas then you are the importer.
  • Chemicals must be transported with due care from the Store to the lab. Use secondary containment and trolleys as necessary.

 

It is extremely important that every chemical coming into the School is registered in the Jaggaer ERM inventory and has a barcode label.

It is a legislative requirement that UNSW maintains an accurate chemical inventory.

You must have a Jaggaer ERM barcode for every chemical or biological material taken from the Chemistry Store.